Activity licence for handling of feed


If you wish to commence economic activities as a feed business operator, then you need to apply for activity licences for the following areas of activity prior to commencing with economic activities:

  • manufacturing feed material from unrefined vegetable oil with the purpose of placing on the market (e.g. rape-seed cake containing bleaching agents), except for handlers who have been granted an activity licence pursuant to the Food Act;
  • manufacturing feed material by chemical processing of oils with the purpose of placing on the market (e.g. implementing a chemical process to produce fatty acids from fats);
  • manufacturing feed material from the by-products of manufacturing biodiesel (e.g. oil cakes and meals);
  • manufacturing feed material by means of mixing fats with the purpose of placing on the market (e.g. blended oils produced by mixing together different fats/oils);
  • manufacturing compound feed for one’s own undertaking or for the purpose of placing on the market (e.g. manufacturing of compound feed for one’s own undertaking or for placing on the market) by using approved feed additives (e.g. coccidiostats) or their pre-mixtures (e.g. manufacturing a compound feed consisting of two feed materials and a feed additive or pre-mixture with the purpose of feeding it to the animals reared in one’s own undertaking or for sale);
  • manufacturing feed additives (e.g. all nutrients and zootechnical additives) for placing on the market, marketing (sale, mediation, import, export), transport and storage services; manufacturing pre-mixtures from feed additives (e.g. vitamin A and D, and copper and selenium compounds) for placing on the market, marketing (sale, mediation, import, export), transport and storage services;
  • manufacturing medicated feed for one’s own undertaking or for placing on the market and marketing.

A more precise list of areas of activity is available in the regulation of the Minister of Rural Affairs “The specified list of the areas of activity and the substances used upon handling in the case of which a feed business operator is required to submit a notice of economic activities or is required to have an activity licence”, Annex 2.

A notice of economic activities is required for any other activities related to the handling of feed unspecified above.

An activity licence and notice of economic activities is not required, if you:

  • manufacture feed for your own animals, whose production is used for private domestic consumption only, or who are not used as food;
  • manufacture feed for your own animals, whose production is marketed in small quantities (e.g. eggs from a farm with up to 50 birds or up to 100 kg of raw milk per day) directly to the end consumer;
  • feed animals whose production is only used for private domestic consumption;
  • market small quantities of primary production of feed manufactured by you (e.g. grains, hay, silage, etc.) directly to the end consumer;
  • retail pet food.

Operating in the area of handling feed is regulated by the following legislation:

  • Feed Act;
  • General Part of the Economic Activities Code Act;
  • Regulation (EC) No. 178/2002 of the European Parliament and of the Council laying down the general principles and requirements of food law;
  • Regulation (EC) No. 183/2005 of the European Parliament and of the Council;
  • Commission Regulation (EU) No. 68/2013 on the Catalogue of feed materials;
  • Regulation (EC) No. 767/2009 of the European Parliament and of the Council on the placing on the market and use of feed;
  • Regulation (EC) No. 1831/2003 of the European Parliament and of the Council on additives for use in animal nutrition;
  • Regulation (EC) No. 999/2001 of the European Parliament and of the Council

Requirements to the applicant

To be granted an activity licence, you must comply with the following requirements:

  • you have suitable facilities and equipment for the manufacturing, processing, transport and storage of feed (sections “Facilities and equipment” and “Storage and transport” from Annex II of Regulation (EC) No. 183/2005);
  • you have prepared a self-check plan in compliance with the requirements as laid down in Article 6 (2), Article 7 and Annex II to Regulation (EC) No. 183/2005.

More information is available on the website of the Veterinary and Food Board. In case of any questions, please contact the Veterinary and Food Board’s local institution of seat.

Cross-border operation

If an undertaking has been established and operates as a feed business operator subject to an activity licence in another Contracting State of the European Economic Area, and wishes to start permanent operations in the same area of activity in Estonia, then the undertaking must be granted an activity licence before commencing economic activities in Estonia.

Information of operation in another European Economic Area country can be found in the common contact point EUGO of the relevant state.

Completing and submitting an application

You can submit an application for an activity licence:

  • via the client portal of the Ministry of Rural Affairs (the portal can be entered with and ID-card or Mobile-ID);
  • digitally signed by e-mail to feed@vet.agri.ee;
  • by regular mail to the Office of Feeds of the Veterinary and Food Board at Väike-Paala 3, 11415 Tallinn;
  • by delivering it to the VFB (Väike-Paala 3, 11415 Tallinn) or its local institution;
  • through a notary.

The form of the application for an activity licence is available on the webpage of the Veterinary and Food Board. The undertakings who submit an electronic application fill in their notice directly in the information system and do not have to prepare a separate PDF or paper document.

For the receipt of an activity licence, please add a self-check plan and the following documents contained therein depending on the nature of activities:

  • documents certifying compliance with the principles of Hazard Analysis and Critical Control Point System (HACCP);
  • documents certifying the suitability of the structures and instruments for the intended purpose;
  • cleaning and disinfection plan which includes data on the measures applied and substances used for the cleaning and disinfection of equipment and facilities;
  • pest control plan which includes data on the measures applied for pest control;
  • technological plan of the handling process with the significant parameters in view of feed safety and short description of the technology.

NB! By providing an e-mail address on the application form for an activity licence, the feed business operator consents with having the administrative act delivered electronically.

Payment of the state fee

No state fee is applied to the adjudication of an application for an activity licence for feed business operators.

The processing of an application

The Veterinary and Food Board shall notify you of the receipt of your application on the third working day following the submission of the application at the latest.

The Veterinary and Food Board shall adjudicate an application for an activity licence by granting of or refusal to grant an activity licence** within ninety days as of the submission of an application** for an activity licence. The time for adjudicating an application shall be counted from the submission of all required information. If the information in the application is insufficient or not corresponding to the requirements that are the prerequisites for the grant of the activity licence, the Veterinary and Food Board shall contact you. The time limit for adjudicating the application may be suspended by notifying the handler until the deficiencies are rectified, but for no longer than 30 days.

A feed business operator shall be granted an activity licence only when an on-site visit to the undertaking prior to the commencement of activities in it indicates that the undertaking complies with the requirements of Regulation (EC) No. 183/2005 and any other requirements applicable. Upon adjudication of an application, the Veterinary and Food Board may issue a preliminary activity licence to a handler, when an on-site visit indicates that the enterprise meets all the facility and equipment requirements. An activity licence shall be granted to a handler with a preliminary activity licence only when an on-site visit to the undertaking indicates that all requirements of Regulation (EC) No. 183/2005 and other applicable requirements have been met. A preliminary activity licence becomes invalid upon grant of or refusal to grant an activity licence.

The Veterinary and Food Board shall inform of the grant or refusal to grant an activity licence by e-mail. If a handler has not provided the Veterinary and Food Board an e-mail address, then the Veterinary and Food Board shall deliver a print-out of the register data of the application to the handler by means of a registered letter or in return for a signature on the postal address submitted by the handler, or, in the absence thereof, to the handler’s address of seat. In case of a registered letter, the letter is considered as delivered in five days and in case of delivering to a foreign state, in 30 days from posting.

An activity licence is granted without a term.

Amendments to the circumstances of an activity licence

An application for the amendment of the circumstances (e.g., you wish to commence with the same activity with another county) of an activity licence can be submitted:

  • via the client portal of the Ministry of Rural Affairs (the portal can be entered with and ID-card or Mobile-ID);
  • digitally signed by e-mail to feed@vet.agri.ee;
  • by regular mail to the Office of Feeds of the Veterinary and Food Board at Väike-Paala 3, 11415 Tallinn;
  • by delivering it to the VFB (Väike-Paala 3, 11415 Tallinn) or its local institution;
  • through a notary.

The form for an application for the amendment of the circumstances of an activity licence is available on the webpage of the Veterinary and Food Board. The undertakings who submit an electronic application fill in their notice directly in the information system and do not have to prepare a separate PDF or paper document.

The application for the amendment of the circumstances of an activity licence is adjudicated by the Veterinary and Food Board according to the procedure established for the grant of an activity licence.

Renouncement of an activity licence and termination of economic activity

If you wish to renounce or terminate the handling of feed, then you need to submit a notice on the termination or temporary renouncement of economic activities to the Veterinary and Food Board. In case of termination of the handling of feed, the notice must state the date of termination of economic activities. If the handling of feed is temporarily renounced, then the handler can state the date of renouncement and re-commencement of economic activities.

You can submit a notice on the termination or temporary renouncement of economic activities:

  • via the client portal of the Ministry of Rural Affairs (the portal can be entered with and ID-card or Mobile-ID);
  • digitally signed by e-mail to feed@vet.agri.ee;
  • by regular mail to the Office of Feeds of the Veterinary and Food Board at Väike-Paala 3, 11415 Tallinn;
  • by delivering it to the VFB (Väike-Paala 3, 11415 Tallinn) or its local institution;
  • through a notary.

The form of a notice of termination or temporary renouncement of economic activities is available on the website of the Veterinary and Food Board. The undertakings who submit an electronic notice fill in their notice directly in the information system and do not have to prepare a separate PDF or paper document.

Revocation of an activity licence

The Veterinary and Food Board revokes an activity licence on the following grounds:

  • you intentionally submitted incorrect information in the application for an activity licence, which could affect the adjudication of the application, if, upon failure to submit such information, the grant of the activity licence should be refused;
  • you terminate economic activity;
  • you are subject to a prohibition on economic activities regarding the handling of feed imposed by a court judgment or pursuant to law, except for prohibition applied pursuant to the General Part of the Economic Activities Code Act;
  • the handler ceases one or several of its activities;
  • it is shown that the handler has not fulfilled the conditions applicable to its activities for a period of one year;
  • the Veterinary and Food Board identifies serious deficiencies or has had to stop production at an establishment repeatedly and the feed business operator is still not able to provide adequate guarantees regarding future production.

The Veterinary and Food Board may revoke an activity licence on the following grounds:

  • not commencing or carrying out the activities stated in the activity licence within two years after the issue of the activity licence;

  • a severe breach of the requirements of economic activities in the subject of review of the activity licence;
  • a significant damage or danger to public order is caused by the activity permitted by the activity licence, which was not known at the time of grant of the activity licence and which overrides your interest in continuing the activity and which cannot be eliminated.

The Veterinary and Food Board may suspend an activity licence partially or fully:

  • upon danger involved in the material violation of an economic activity requirement until elimination of the violation or deciding on the revocation of the activity licence;
  • upon obstructing the exercise of state supervision.

An activity licence becomes invalid when a sole proprietor dies; an undertaking, which is a legal person, is liquidated, restructured, merged or divided, unless the activity licence is transferred.

When your activity licence has been revoked, you can apply for a new activity licence for the same activity at any time.

Supervision

The Veterinary and Food Board exercises governmental control over the conformity of the handling and use of feed.

A feed business operator shall pay a state fee of 195 euros for exercising official control, including supervisory activities for every undertaking, which engages in the activity of feed handling. State fee shall not be paid for an undertaking, which engages in the sale of packaged feed in retail business.

Contact details

Substantive information

Kaili Kallit, phone: 605 4751, e-mail: kaili.kallit@vet.agri.ee

Pille Sadrak, phone: 605 4752, e-mail: pille.sadrak@vet.agri.ee

Riina Rand, phone: 605 4753, e-mail: riina.rand@vet.agri.ee

General information and technical questions regarding the register

E-mail: kliendiportaal@agri.ee, phone: 625 6100

Last amended: 16-02-2017 14:56 | Compiled by: Veterinary and Food Board