Activity licence for the provision of security services

If you wish to commence economic activities in the field of security services, you need to apply for an activity licence from the Police and Border Guard Board before you start providing the service.

Security services subject to an activity licence are:

  • security consulting;
  • guarding and protection of movable and real property;
  • personal protection;
  • maintaining order at an event or a guarded object;
  • operation of a monitoring centre.

You do not need an activity licence if you wish to operate in the field of planning, installation and maintenance of security equipment.

The economic activity of security service providers is regulated by the following legislation:

Cross-border activity

If an undertaking has been established in another Contracting State of the European Economic Area and holds and activity licence in that state, but also wishes to provide security services in Estonia, then the undertaking must apply for an activity licence according to the procedure set forth in these instructions.

Information about operating in another state of the European Economic Area is available at the EUGO Point of Single Contact of the relevant state.

Requirements for the applicant

An undertaking is granted an activity licence when:

  • the undertaking is not operating in an area specified in subsection 16 (1) of the Security Act (i.e., the undertaking does not manufacture or sell explosives, weapons, essential components of firearms, laser sights or ammunition, convert or repair weapons, provide private detective services, or perform police or national defence functions, except in cases where this is permitted by other Acts);
  • the undertaking’s security officer complies with the requirements set forth in subsection 22 (2) of the Security Act (i.e., Estonian citizens of at least 21 years of age who have completed secondary education, hold the qualifications of a security officer and are capable of performing the duties of a security guard in terms of their personal characteristics, moral standards, physical condition and health) and towards whom none of the circumstances specified in subsection 23 (1) apply (i.e., the person does not have restricted active legal capacity, is not serving a sentence for a crime or information concerning a punishment for a crime committed by him or her has not been expunged from the punishment register, the person is not a private detective);
  • the security firm or persons related to the security firm have not been punished for an intentional crime against the state, the person or property or for criminal offences provided for in sections 372 and 384 of the Penal Code;
  • the firm meets the requirements of subsection 10 (2) or (3) of the Security Act if the firm has a monitoring centre.

The police draws the attention of the applicant for an activity licence to the fact that establishments providing security services process different kinds of sensitive personal data (e.g. information about committed offences or being a victim of one, statements of witnesses, etc.). Pursuant to section 27 of the Personal Data Protection Act, a processor of personal data is required to register the processing of sensitive personal data with the Data Protection Inspectorate, unless it has appointed a person responsible for protection of personal data pursuant to section 30 of the same Act.

Completing and submitting an application

An application for an activity licence to provide security services must contain the following information:

  • in the case of an undertaking which is a legal person the name and registry code, in the absence thereof the relevant identification code of the country of its seat (the numerical or letter combination equal to the registration number), in the case of a sole proprietor the name and registry code, in the absence thereof the personal identification code or date of birth and the name and number of the identity document;
  • contact details (telephone number, e-mail address and postal address) of the undertaking; in the case of an undertaking of another Contracting State or a third country, the address of its seat if it differs from the postal address;
  • name of the security service that the applicant wishes to provide: security consulting; guarding and protection of movable and real property, including a ship flying the national flag of Estonia entered into the ship registry maintained by Estonian court; personal protection; maintaining order at an event or a guarded object; operation of a monitoring centre;
  • the name and contact details (telephone number and e-mail) of the person signing the notice, in the case of a legal person also the basis for representation (member of the management board or authorisation).

Documents to be added to the application:

  • Copy of the statutes of the applicant.
  • A weapons permit if a weapon is owned.
  • A list of those shareholders of the security company who hold over five per cent of the share capital, specifying the full name, address and registry code of every legal person.
  • A statement of the applicant confirming that the security officer providing security services complies with the requirements of subsection 22 (2) of the Security Act and is subject to none of the circumstances specified in subsection 23 (1).
  • Verification of the payment of the state fee.
  • Data of a person responsible for the provision of security services (the security officer): name and personal identification code, or, in the absence thereof, the date of birth, contact details (telephone number, e-mail address), details on education (the profession and professional level specified on the professional certificate, the person having awarded the profession, the number of the professional certificate or another certificate or certificate of competency confirming compliance with the standard, the place and date of issue and term of validity).
  • A statement of the applicant confirming that the security firm does not manufacture or sell explosives, weapons, essential components of firearms, laser sights or ammunition, convert or repair weapons, provide private detective services, or perform police or national defence functions, except in cases where this is permitted by other acts.
  • A statement of the applicant confirming that the security firm or persons related to the security firm have not been punished for an intentional crime against the state, the person or property or for criminal offences provided for in sections 372 and 384 of the Penal Code.
  • A statement of the applicant confirming that the firm meets the requirements of subsection 10 (2) or (3) of the Security Act if the firm has a monitoring centre.
  • An undertaking which is a legal person in foundation submits in the application for an activity licence a document certifying the foundation of the legal person, in particular the memorandum of association or the foundation resolution, or at least one transcript thereof which is notarised or certified in the equivalent manner, instead of the registry code. An activity licence issued to an undertaking in foundation becomes effective upon the acquisition of passive legal capacity thereby at the earliest.

You can submit an application for an activity licence:

Payment of the state fee

For an application for an activity licence of providing security services, please pay a state fee of 260 euros to a bank account of the Ministry of Finance with reference number 2900082472:

  • Swedbank – EE932200221023778606
  • SEB – EE891010220034796011
  • Danske Bank AS Estonian branch – EE403300333416110002
  • Nordea Bank Finland PLC Estonian branch – EE701700017001577198.

Please note down “Police and Border Guard Board” and the name of the firm for which the sum is paid in the explanation field.

Processing of an application

The police shall check that the applicant and application for an activity licence and its additional documents comply with the Security Act, ask for additional documents when necessary, and determine circumstances relevant for the grant or refusal to grant an activity licence.

The Police and Border Guard Board shall make a decision on the grant or refusal to grant an activity licence within one month from the submission of an application. If the information in the application has deficiencies, you will be contacted on the working day following the day the deficiencies were discovered. If you fail to provide the missing information for the term specified, the Police and Border Guard may refuse to adjudicate your application.

An activity licence for security services is granted without a term, except for cases where the applicant applies for a limited term.

Amendments to the circumstances of an activity licence

If an undertaking wishes to amend circumstances or secondary conditions related to the subject of review of the activity licence (i.e., change the security officer), then the undertaking must submit an application for the amendment of an activity licence at least 30 days before going forward with the planned change.

An application for an amendment of an activity licence is submitted through the same channels as an application for an activity licence.

Suspension of an activity licence and termination of economic activity

If you wish to end the provision of security services, then your firm must submit an application, after which the Police and Border Guard Board shall suspend the activity licence for the period applied for or shall revoke the activity licence.

Revocation of an activity licence

An activity licence is revoked on the following grounds:

  • the undertaking intentionally submitted incorrect information in the application for an activity licence, which could affect the adjudication of the application, if, upon failure to submit such information, the grant of the activity licence should be refused;
  • the undertaking terminates economic activity;
  • the undertaking is subject to a prohibition on economic activities in a relevant area of activity imposed by a court judgment or pursuant to law, except for prohibition applied pursuant to the General Part of the Economic Activities Code Act.

An activity licence may be revoked on the following grounds:

  • failure to commence economic activities within two years after issue of the activity licence or failure to pursue economic activities within two years, and in the case of provision of services of general interest, failure to commence economic activities within 12 months after issue of the activity licence or failure to pursue economic activities within 12 months or failure to commence economic activities within the term prescribed by a secondary condition of the activity licence;
  • material violation of an economic activity requirement or a secondary condition of the activity licence;
  • significant damage or danger caused to public order by the activity permitted by the activity licence, which did not exist or was not known at the time of grant of the activity licence and which overrides the interest of the undertaking in continuing the activity and which cannot be eliminated by amendment of the activity licence;
  • changes to the secondary conditions of an activity licence.

Supervision

The Police and Border Guard Board exercises governmental supervision over the provision of security services.

Contact information

Substantive information

The Police and Border Guard Board, phone: +372 612 3246, e-mail: teo.niklus@politsei.ee

Information regarding the register of economic activities

Phone: +372 668 7080, e-mail: register@mkm.ee

Last amended: 28-09-2016 11:02 | Compiled by: Police and Border Guard Board