Notice of economic activities in the area of trading

In the cases provided by law (Alcohol Act, Tobacco Act, Biocides Act, Public Health Act), an undertaking is required to submit a notice of economic activities prior to the commencement of economic activities.

In order to operate in the sale of explosive precursor, alcohol and tobacco products, it is required to submit a notice of economic activities in the following areas of activity:

  • retail sale;
  • wholesale;
  • catering.

In order to operate in the sale of biocides or teeth whitening products intended for professional use, it is required to submit a notice of economic activities in the area of wholesale.

If an undertaking commences trading at the same time in several areas of activity with the notification obligation, the undertaking may submit the data to be submitted in all notices of economic activities in a single notice of economic activities.

In order to commence selling different goods in a place of business, in case of which it is required to submit a notice of economic activities, an undertaking may submit a notice of economic activities for these goods, making note in this notice of all goods sold in this place of business.

Notice of economic activities for commencing economic activities as an undertaking operating in the area of trading is required to be submitted to the Register of Economic Activities.

The legal acts that apply to the activities of an undertaking operating in the area of trading are as follows:

Cross-border operation

If an undertaking is established and is operating in the area of trading in another contracting state of the European Economic Area, but wishes to operate permanently in Estonia, then the undertaking is required to submit a notice of economic activities to the Register of Economic Activities. Undertakings of a contracting state of the European Economic Area, who sell their goods in Estonia temporarily, are not required to submit a notice of economic activities.

Filling in and submission of a notice

A notice of economic activities shall include the following data:

  • Data of the undertaking (name, registry code, contact details);
  • The name of the area of activity pursuant to law and the name and code in accordance with the classification established on the basis of section 4 (6) of the Commercial Code;
  • The date of commencement of economic activities in the relevant area of activity, if it differs from the date of submission of the notice of economic activities;
  • The date of termination of economic activities in the relevant area of activity, if the economic activities are planned for a specified term;
  • The name and contact details of the person signing the notice; in the case of a legal person, also proof of the basis for representation;
  • Details of the place of business (definition of the place of business, the name if applicable, in case of e-commerce the website address, contact details of the place of business, address of the place of business, the number of code identifying the means of transport, which serves as a place of business, relevant information in the absence of a place of business);
  • Goods to be sold (alcohol, tobacco products, biocides and teeth whitening products for professional use). In case of handled alcohol, the definition of alcohol pursuant to the provisions of sections 2 (2) and (4–7) of the Alcohol Act, whereas the relevant information is to be noted for each place of business;
  • If an undertaking operating in the area of wholesale wishes to operate in the area of import or export of alcohol, then the relevant information is to be noted;
  • If an undertaking operating in the area of retail sale or catering wishes to operate in the area of import or export of alcoholic beverage, then the relevant information is to be noted;
  • Information concerning the import or export of the tobacco products within the meaning of the Alcohol, Tobacco, Fuel and Electricity Excise Duty Act.

A notice of economic activities can be submitted:

Changes in the information of the notice of economic activities

Upon a change in the information concerning economic activities, an undertaking notifies the registrar thereof promptly, but no later than within 5 working days. The information concerning the notice can be checked on the website of the Register of Economic Activities. Make sure that your contact details are correct.

Changes to the notice of economic activities can be submitted:

Renouncement of economic activities

In case of temporary renouncement of economic activities, an undertaking submits a notice of temporary renouncement of economic activities, where it gives notice of the dates of renouncement and re-commencement of economic activities.

In case of permanent renouncement of economic activities, an undertaking submits a notice of renouncement of economic activities, setting out in the notice the date of renouncement of economic activities.

A of renouncement of economic activities can be submitted:

Confirmation of the information of the notice of economic activities

As an undertaking, you are required to confirm your information in the Register of the Economic Activities once a year by annual report or income tax return. Prior to confirmation, you have to check correctness of the information, and in case of changes in the information, you have to bring the information into conformity with the reality.

Supervision

General organisation of supervision arises from the Trading Act, according to which the supervision is exercised by the Consumer Protection Board, the Health Board and rural municipality or city governments.

In addition to this, the supervision is exercised by the Estonian Tax and Customs Board, the Veterinary and Food Board, the Labour Inspectorate and the Environmental Inspectorate according to the competence pursuant to specific laws.

Contact details

Substantive information

Anne Laar, Ministry of Economic Affairs and Communications, tel: +372 6256 411; e-mail: anne.laar@mkm.ee

Registry information and technical questions

Register of Economic Activities, tel: +372 668 7080, e-post: register@mkm.ee

Last amended: 13-07-2016 09:26 | Compiled by: Ministry of Economic Affairs and Communications