Activity licence of a port security undertaking

The activity licence is required for performing the tasks of a security undertaking stipulated in the Ports Act.

The activity licence is valid for 5 years and issued by the Maritime Administration.

The activities of a port security undertaking is governed by:

  • Ports Act;
  • Regulation (EC) 725/2004 of the European Parliament and of the Council “On enhancing ship and port facility security”;
  • Directive 2005/65/EC of the European Parliament and of the Council “On enhancing port security”.

Requirements for the applicant

To obtain an activity licence, you must comply with the following requirements:

  • requirements set down in Annex III, Clause 4.5 of Regulation (EC) No. 725/2004 of the European Parliament and of the Council and in Annex IV of Directive 2005/65/EC of the European Parliament and of the Council;
  • you have been issued an activity licence for the provision of security services on the basis of the Security Act;
  • you have employees who comply with the qualification requirements;
  • you have paid the state fee.

Cross-border operation

In case the undertaking is established and operates in port security field in another country of the European Economic Area but wishes to operate in Estonia as well, it must apply for an exempt from permit obligations.

Undertakings of a member state of the European Economic Area, who provide temporarily services in Estonia, do not need to submit an activity licence.

Information about operating in other member states of the European Economic Area can be found at an EUGO point of single contact of the relevant country.

Filling in and submitting the application

To obtain an activity licence, please submit an application containing the following data and documents:

  • name, registration number and contact information of the applicant;
  • documents certifying the knowledge, skills and capacity required in Annex III, Clause 4.5 of Regulation (EC) No 725/2004 of the European Parliament and of the Council and in Annex IV of Directive 2005/65/EC of the European Parliament and of the Council.
  • copies of documents certifying the qualifications of employees of the security undertaking;
  • copy of the activity licence for the provision of security services issues on the basis of the Security Act.

NB! Please pay a state fee before you submit your application.

You can submit the application:

Payment of the state fee

To apply for an activity licence, please transfer the state fee in the amount of 130 euros to the bank account of the Ministry of Finance with the reference number 2900073119:

  • Swedbank – EE 93 2200 2210 2377 8606;
  • SEB – EE 89 1010 2200 3479 6011.

Processing the application

The submitted application is processed in 30 days. You will be notified of the issue of the activity licence electronically via e-mail.

If the information on the application is incomplete, you will be contacted via e-mail or by phone after the submission of the application.

The activity licence is valid for 5 years. The activity licence is recorded in the Register of Economic Activities.

Changing the terms and conditions of the activity licence

If you wish to modify the activity licence, you must submit a notice about the intent to change your economic activity at least 30 days before the planned change by entering the Register of Economic Activities via the State Portal (use of the service requires log-in via ID card, Mobile ID or Internet bank).

The application of modifying the activity licence submitted by the undertaking will be resolved by the Maritime Administration in accordance with the procedure of issuing activity licences.

Suspension of an activity licence and termination of economic activity

If you wish to discontinue activities in the chosen field of permit obligation, you must submit a notice of discontinuing economic activities by entering the Register of Economic Activities via the State Portal.

If you wish to suspend economic activities until a certain date, please specify the date of discontinuation and resumption of economic activities on the notice of discontinuing economic activities by entering the Register of Economic Activities via the State Portal (use of the service requires log-in via ID card, Mobile ID or Internet bank).

Revocation of the activity licence

An activity license is declared invalid on the following basis:

  • intentional submission of false information by the undertaking when applying for an activity license affecting the issue of the permit in a situation where the permit would not have been issues if this information had not been submitted;
  • ceasing economic activities by the undertaking;
  • a relevant prohibition of economic activity of the undertaking in the relevant field resulting from a court judgement, or a relevant prohibition of economic activity resulting from legislation, except in case of a prohibition of economic activity applied on the basis of this act.

An activity licence may be declared invalid on the following basis:

  • failure to begin economic activity within two years from the issue of the activity licence or failure to carry out the activity within a period of two years, in case of services of general interest, failure to begin economic activity within 12 months from the issue of the activity licence or failure to carry out the activity within a period of 12 months, or failure to begin economic activity within the period specified in the additional requirements of the activity licence.
  • significant violation of a requirement of economic activity of the inspection object of the activity licence or an additional requirement of the activity licence.
  • significant damage or threat to public order caused by the licenced activity which did not exist or was not known upon the issue of the activity licence and which outweighs the interest of the undertaking to continue activities, and which cannot be eliminated by way of amending the activity licence;
  • in case of the occurrence of a resolutive condition stipulated as an additional requirement for the activity licence and prerequisite for the validity of the activity licence in the relevant area of activity.

Supervision

National supervision is carried out by the Maritime Administration.

Contact information

Additional information

Merily Must

Estonian Maritime Administration, telephone 620 5731, e-mail:merily.must@vta.ee

General information on the registry and technical issues

Register of Economic Activities, telephone: 668 7080, e-mail: register@mkm.ee

Last amended: 15-02-2017 12:01 | Compiled by: Maritime Administration