Certified true copy of a Community licence for carriage of goods

A certified true copy of the Community licence certifies the licence holder’s right to use the vehicle with the registration number indicated on the certified copy of the licence for the carriage of goods for a charge.

A certified true copy of a Community licence is issued for ten years, if the applicant does not require it for a shorter period, and not for longer than the term of validity of the Community licence.

Based on the public law contract concluded with the Ministry of Economic Affairs and Communications, the Community licence shall be issued by the Association of Estonian International Road Carriers (ERAA).

  • Road Transport Act (RTA);
  • Regulation (EC) No 1071/2009 of the European Parliament and of the Council establishing common rules concerning the conditions to be complied with to pursue the occupation of road transport operator and repealing Council Directive 96/26/EC (Regulation (EC) No 1071/2009);
  • Regulation (EC) No 1072/2009 of the European Parliament and of the Council on common rules for access to the international road haulage market (Regulation (EC) No 1072/2009).

Requirements for the applicant

In order to obtain a certified true copy of a Community licence, the operator needs to meet the following requirements:

  • Hold a valid Community licence for carriage of goods.
  • Motor vehicle has been registered in the Republic of Estonia or another member state of the European Union or European Economic Area in accordance with the established procedure .
  • The motor vehicle complies with the roadworthiness requirements in force.
  • The financial standing of an applicant must comply with the requirements established in paragraphs 1 and 3 or 2 and 3 Article 7 of Regulation (EC) No 1071/2009.
  • A certified true copy of the licence shall not be granted if the operator no longer complies with the requirements in accordance with which the licence was granted.
  • Pay a service fee to the ERAA for issuing a certified true copy of the Community licence.

Cross-border operation

If an operator that has been established abroad wants to organise the carriage of goods for a charge in Estonia (unless they are cabotage operations specified in Art 8 of Regulation (EC) No 1072/2009), it has to establish an undertaking in Estonia and apply for a Community licence, and a certified true copy of the Community licence for every motor vehicle in use with a laden mass exceeding 3,500 kilograms.

An operator that has been established and to which a Community licence has been issued in another member state of the European Union or European Economic Area, is permitted to engage in the international carriage of goods into or from Estonia on the basis of the Community licence, and a certified true copy of the licence shall be kept in the vehicle that is engaged in the aforementioned transport operation. If an operator that has been established and to which a Community licence has been issued in another member state of the European Union or European Economic Area wants to engage in the carriage of goods between Estonia and a third country, it must fulfil the requirements of an international agreement, e.g., apply for a transport permit for transportation into/from a third country (§ 21 of the Road Transport Act). To engage in cabotage operations in Estonia, an operator that has been established in another member state of the European Union or European Economic Area must fulfil the requirements for cabotage established in Articles 8 and 9 of Regulation (EC) No 1072/2009.

An operator that has been established and to which a Community licence has been issued in Estonia (hereinafter Estonian carrier) may also organise the carriage of goods internationally in addition to the carriage of goods in Estonia on the basis of the Community licence.. A certified true copy of the licence shall be kept in the vehicle that is engaged in the aforementioned transport operation. To engage in cabotage operations in another member state of the European Union or European Economic Area, the Estonian carrier must fulfil the requirements for cabotage established in Articles 8 and 9 of Regulation (EC) No 1072/2009.

If an Estonian carrier wants to engage in the carriage of goods into/from a third country, it must fulfil the requirements of an international agreement concluded between Estonia and the third country, e.g., apply for a transport permit for transportation into/from a third country (§ 21 of the Road Transport Act). As a rule, cabotage operations in a third country are prohibited for Estonian carriers.

Submitting the application

The following documents need to be submitted to obtain a certified true copy of a Community licence:

  • Filled application.
  • Certificate on the motor vehicle’s compliance with roadworthiness requirements.
  • Documents certifying the financial standing specified in Article 7 of Regulation (EC) No 1071/2009 of the European Parliament and of the Council (if these are not electronically available).
  • Registration certificate of the motor vehicle or a copy thereof.
  • The contract of use of the vehicle, a copy thereof, or a copy certified by the parties, if the applicant is not the owner of the vehicle or a user of the vehicle specified in the registration certificate.

Documents required for applying for a certified true copy of a Community licence are to be:

  • By entering the Register of Economic Activities through the State Portal (you need to log in with an ID card, Mobile ID or via an internet bank);
  • Submitted on paper to the Tallinn office of the ERAA (Narva mnt 91, Tallinn 10127) or the Tartu, Pärnu and Rakvere branch on weekdays from 9 a.m. to 1 p.m..
  • Sent in the digitally signed format to the email address tarvi@eraa.ee or ermo@eraa.ee.
  • Sent by mail to the address of the ERAA at Narva mnt 91, 10127 Tallinn.
  • Sent by fax to the number +372 6 062 041.

A certified true copy of a Community licence can be obtained from the Tallinn office of the ERAA or any branch suitable for the applicant on weekdays from 9 a.m. to 1 p.m. and 2 p.m. to 5 p.m. In the case of an application of an operator the certified true copy of the Community licence is issued to them via mail.

Payment of the state fee

In order to apply for a certified true copy of a Community licence a fee of 21,6 euros (18 euros + VAT) shall be paid. The fee can be paid in cash on the spot, with a debit card or in advance by bank transfer.

Processing the application

The processing of an application shall take **up to 15 calendar days **. The operator shall be notified of the issuance of a certified true copy of a Community licence via a non-priority letter or email.

The certified true copy of a Community licence shall be issued on paper to a legal representative of the applicant or to a person authorised by a legal representative.

If the application contains any deficiencies, the applicant will be given a time limit for the elimination of the deficiencies. During the time limit for the elimination of the deficiencies, the term for the processing of the application will be suspended.

A certified true copy of a Community licence is issued for 10 years, unless the applicant requires it for a shorter period, but not for longer than the term of validity of the Community licence.

At the end of the duration of a Community licence a new certified true copy of a Community licence must be applied for. The application for obtaining a new Community licence shall be submitted at least 30 days before the end of the validity of the existing certified true copy of a Community licence.

Changing the conditions of a licence or its certified true copy

Should any data entered on a Community licence change (for example, the name or address of the enterprise), a new Community licence and a certified true copy/copies of a Community licence need/s to be applied for within 28 days.

Suspension of a licence and termination of economic activities

If an operator wishes to suspend the validity of or revoke a certified true copy of a Community licence for a certain period, they need to submit a written application to the issuer of the certified true copy of a Community licence.

Revocation of the activity licence

A Community licence or its certified true copy may be revoked in the following cases:

  • Upon the carrier’s own written application.
  • If the holder of the Community licence or the certified true copy thereof has not eliminated the deficiencies within the prescribed time limit in accordance with a precept and the holder of the Community licence or a certified true copy thereof does not fulfill one effective requirement or several of the effective requirements that served as the basis for the issue of the Community licence or a certified true copy thereof.
  • If the holder of the licence or a certified true copy thereof has knowingly submitted false information upon applying for the Community licence or a certified true copy thereof or forged documents that influenced the granting of the Community license or a certified true copy thereof and if those would not have been submitted, the issuer should have had to refuse to issue the Community licence or a certified true copy thereof.
  • If the holder of the Community licence or a certified true copy thereof has been deleted from the commercial register, a compulsory dissolution decision has been made regarding the holder of the Community licence or a certified true copy thereof, a prohibition on business or enterprise has been imposed on the holder of the Community licence or a certified true copy thereof, or the activities of the holder of the Community licence or a certified true copy thereof in the field of activity specified in the license are prohibited by a court judgement.
  • If the holder of the Community licence or a certified true copy thereof, or its transport manager has been convicted of a serious offence specified in Article 6(1)(b) of Regulation (EC) No 1071/2009 and the time limit for the deletion of the date of conviction specified in § 24 of the Register of Convictions Act has not passed from the enforcement of the judgment made thereon and due to which the Ministry of Economic Affairs and Communications has made a proposal to revoke the Community licence or the certified true copy thereof.
  • If the holder of the Community licence or a certified true copy thereof, its transport manager, or a driver working for the holder has, upon organisation of transport operations, been convicted of a violation of the requirements indicated in a special permit in accordance subsection 35 (2) of the Roads Act upon transporting large or heavy cargo or of carrying out such transport operations without a special permit and whereby the conviction data has not been deleted from the register of convictions in accordance with the Register of Convictions Act.
  • If the holder of the Community licence or a certified true copy thereof, or its transport manager has been convicted under § 279 of the Penal Code of obstructing state supervision over the compliance with the requirements of the working, driving and rest time of drivers and whereby the data of conviction has not been deleted from the register of convictions in accordance with the Register of Convictions Act and, in spite of a request for explanation sent by the Ministry of Economic Affairs and Communications, they do not allow for exercising supervision due to which the Ministry of Economic Affairs and Communications has made a proposal to revoke the Community licence or the certified true copy thereof.

Supervision

Supervision over whether the holder of a certified true copy of the Community licence corresponds to the requirements imposed on them during the validity period of the document is exercised by the ERAA and the Ministry of Economic Affairs and Communications.

Supervision over the existence of a certified true copy of a Community licence on the roads is exercised by the Police and Border Guard Board and the Tax and Customs Board.

Contact information

Substantive information

Association of Estonian International Road Carriers (ERAA), Ermo Perolainen, phone: +372 606 2060, e-mail: ermo@eraa.ee

Ministry of Economic Affairs and Communications, Eda Rembel, phone: +372 625 6427, e-mail: Eda.Rembel@mkm.ee

Registry information and technical questions

Register of Economic Activities, tel: +372 668 7080, e-mail: register@mkm.ee

Last amended: 01-05-2016 12:53 | Compiled by: Ministry of Economic Affairs and Communications