Community licence for carriage of passengers

A Community licence is required for domestic and international carriage of passengers (occasional services, regular services) for a charge by a bus (as of 10 seats including the driver’s seat) and by an automobile with 6–9 seats (including the driver’s seat).

A Community licence is issued for ten years, if the applicant does not require it for a shorter period.

Based on the public law contract concluded with the Ministry of Economic Affairs and Communications, the Community licence shall be issued by the Association of Estonian International Road Carriers (ERAA).

  • Public Transport Act;
  • Road Transport Act;
  • General Rules for Regular Carriage of Passengers by Bus, Occasional Carriage by Bus, Taxi Service and Carriage of Baggage;
  • Regulation (EC) No 1071/2009 of the European Parliament and of the Council establishing common rules concerning the conditions to be complied with to pursue the occupation of road transport operator and repealing Council Directive 96/26/EC;
  • Regulation (EC) No 1073/2009 of the European Parliament and of the Council on common rules for access to the international market for coach and bus services, and amending Regulation (EC) No 561/2006;
  • Commission Regulation (EU) No 361/2014 laying down detailed rules for the application of Regulation (EC) No 1073/2009 of the European Parliament and of the Council as regards documents for the international carriage of passengers by coach and bus and repealing Commission Regulation (EC) No 2121/98.

Requirements for the applicant

An applicant for a Community licence must meet the following requirements:

  • Be registered in the commercial register or in the register of non-profit associations and foundations (subsection 35 (2) of the Public Transport Act).
  • Communicate the address of their establishment in Estonia, where their main business documents are kept (unless the address overlaps with the carrier’s address in the commercial register or in the register of non-profit associations and foundations) (subsection 35 (3) of the Public Transport Act).
  • Have a good reputation (subsections 35 (4) and (5) of the Public Transport Act).
  • Appoint one or several transport managers of good repute (subsection 35 (7) of the Public Transport Act).
  • The operator must not have any tax arrears for which no payment schedule has been arranged and it has not been declared bankrupt (subsection 35 (8) of the Public Transport Act).
  • Pay a fee to the ERAA for the issuance of a Community licence (subsection 39 (5) of the Public Transport Act).
  • Within six months after a Community licence is granted, the carrier must have at its disposal at least one vehicle for which a certified true copy of a Community licence has been granted to the operator (Regulation (EC) No 1071/2009 Article 5 subsection 1 clause b).

Cross-border operation

If a foreign operator wishes to start providing carriage of passengers for a charge in Estonia (unless it is cabotage operations specified in chapter 5 of Regulation (EC) No 1073/2009), they need to establish an undertaking in Estonia and apply for a Community licence.

An operator that has been established in some other country of the European Union or the European Economic Area and that has obtained a Community licence in that country is allowed to provide the international carriage of passengers to or from Estonia on the basis of the Community licence.

If an operator that has been established in some other country of the European Union or the European Economic Area and that has obtained a Community licence in that country wishes to provide the carriage of passengers between Estonia and a third country, they need to meet the requirements of international agreements, for instance apply for a transport permit to provide carriage to or from a third country (§ 21 of the Road Transport Act).

In order to provide cabotage operations in Estonia, an operator that has been established in some other county of the European Union or European Economic Area must fulfil the conditions specified in chapter 5 of Regulation (EC) No 1073/2009.

Submitting an application

The following documents need to be submitted to obtain a Community licence:

  • A filled application (PDF 52 kB, in Estonian).
  • The articles of association or partnership agreement (except if the operator is entered in the commercial register).
  • A document certifying the appointment of a transport manager.
  • A document certifying the professional competence of the transport manager.
  • If, in accordance with Article 4 (1) of Regulation (EC) No 1071/2009 the person has been designated as the transport manager on the basis of an employment contract or, in accordance with Article 4 (2) of the same Regulation, on the basis of another contractual relationship, the document which certifies the designation of the transport manager must bear or be accompanied by particulars on the type, parties, date of conclusion and term of validity of the concluded contract.
  • Documents certifying the financial standing specified in Article 7 of Regulation (EC) No 1071/2009 (if these are not electronically available).

The documents required for applying for a Community licence can be:

  • submitted by entering the Register of Economic Activities through the State Portal ( you need to log in with an ID card, Mobile ID or via an internet bank);
  • submitted on paper to the Tallinn office of the ERAA (Narva mnt 91, Tallinn 10127) or Tartu, Pärnu and Rakvere branch on weekdays from 9 a.m. to 1 p.m.;
  • sent in the digitally signed format to the email address tarvi@eraa.ee or ermo@eraa.ee;
  • sent by mail to the address of the ERAA at Narva mnt 91, 10127 Tallinn;
  • sent by fax to the number +372 6 062 041.
  • A Community licence can be obtained from the Tallinn office of the ERAA or any ERAA’s branch suitable for the applicant on weekdays from 9 a.m. to 1 p.m. and 2 p.m. to 5 p.m. The Community licence can be sent to the operator via mail if the applicant prefers so.

Payment of the state fee

In order to apply for a Community licence, a fee of 234 euros (195 euros + VAT) shall be paid. The fee can be paid in cash on the spot, with a debit card or in advance by bank transfer.

Processing the application

The processing of an application shall take up to 30 calendar days. The operator shall be notified of the issuance of a Community licence via a non-priority letter or via email.

The Community licence shall be issued on paper to a legal representative of the applicant or to a person authorised by a legal representative.

If the application contains any deficiencies, the applicant will be given a time limit for the elimination of the deficiencies. During the time limit for the elimination of the deficiencies, the term for the processing of the application will be suspended.

A Community licence is issued for 10 years, unless the applicant requires it for a shorter period.

At the end of the duration of a Community licence a new Community licence can be applied for if all the requirements imposed upon the applicant are met. The application for obtaining a new Community licence shall be submitted at least 30 days before the end of the duration of the existing Community licence.

Changing the terms and conditions of the activity licence

If there have been any changes in the data contained in the documents submitted for applying for a Community licence (e.g., when the transport manager changes, any changes in the contact information), then these need to be communicated in writing to the issuer of the Community licence within 28 days.

Should any data entered on a Community licence change (for example, the name or address of the enterprise), a new Community licence needs to be applied for.

Suspension of a licence and termination of economic activities

If an operator wishes to suspend the validity of or revoke a Community licence for a certain period, they need to submit a written application to the issuer of the Community licence.

Revocation of the activity licence

A Community liecence or its certified true copy may be revoked in the following cases.

  • Upon the carrier’s own written application.
  • If the holder of the licence has tax arrears or has been declared bankrupt or if the reason for the revocation of the previous licence of the operator was a violation of the provisions of law committed less than two years ago.
  • If the holder of the licence does not comply with the requirements established in § 35 or 37 of this Act or the transport manager does not comply with the requirements established in § 36 of this Act.
  • False information was submitted upon application for the licence.
  • A driver employed by the holder has, in relation to professional activities, been convicted of a criminal offence specified in §§ 422–4241 of the Penal Code or a misdemeanour specified in subsection 221 (2), subsection 222 (2), §§ 223–226, subsections 227 (2) to (4), subsection 230 (2), § 234, §§ 236 and 236, subsection 242 (2) of the Traffic Act or subsection 542 (1) or § 546 of this Act and the data of conviction have not been deleted from the register in accordance with the Register of Convictions Act.
  • A precept has been issued to the holder on the grounds provided for in clause 46 (1) 2) or clause 46 (2) 1) of the Public Transport Act and less than six months has passed from the issue of the precept.
  • The carrier or a driver of a public transport vehicle employed by the licence holder under an employment contract or another contractual basis fails in their professional activities to comply with the requirements provided for in the Roads Act, the Working and Rest Time Act, the Traffic Act or this Act or legislation passed on the basis of these Acts.

Supervision

Supervision over whether the holder of a Community licence corresponds to the requirements imposed on them during the validity period of the document is exercised by the ERAA and the Ministry of Economic Affairs and Communications.

Supervision over the existence of a Community licence on the roads is exercised by the Police and Border Guard Board.

Contact information

Substantive information

Tarvi Viks

Association of Estonian International Road Carriers (ERAA), phone: +372 606 2047, e-mail: tarvi@eraa.ee

Katrin Tambur

Ministry of Economic Affairs and Communications, phone: +372 625 6368, e-mail: Katrin.Tambur@mkm.ee

Registry information and technical questions

Register of Economic Activities, phone: +372 668 7080, e:mail: register@mkm.ee

Last amended: 31-01-2017 15:01 | Compiled by: Ministry of Economic Affairs and Communications