Recognition of a known consignor

A known consignor is a consignor who has assigned cargo or mail on their own account and who has implemented safety arrangements that meet the common safety arrangements in an extent which allows carrying cargo or mail with any aircraft.

The operation of a company with a known consignor status is regulated by:

  • Regulation (EC) No 300/2008 of the European Parliament and of the Council on the common rules in the field of civil aviation security and repealing Regulation (EC) No 2320/2002;
  • Commission Regulation (EC) No 272/2009 supplementing the common basic standards on civil aviation security laid down in the Annex to Regulation (EC) No 300/2008 of the European Parliament and of the Council;
  • Commission Regulation (EC) No 2015/1998 laying down detailed measures for the implementation of the common basic standards on aviation security;
  • The Aviation Act.

Requirements for an applicant

Submission of an application must involve a previous familiarisation with the guidance provided in Attachment 6-B of the Commission Implementing Regulation (EU) No 2015/1998 regarding the implementation of security provisions in a company and the execution of supervision by the person responsible.

If the company has established their ability to ensure the implementation of all measures provided in the aforementioned guidance at the relevant site, the company may submit an application.

Cross-border operation

Recognising and registering a known consignor is site-specific. A known consignor recognised and registered on the basis of an appropriate procedure has the respective status in all member states of the Union.

Information about operating in other European Economic Area country is available at the EUGO Point of Single Contact of the relevant country.

Filling in and submitting the application

To be recognised, the company’s director or their legal representative shall submit a signed application in writing (the application may also be submitted electronically) to the Civil Aviation Administration. The application must include the minimum of the following information:

  • The name of the company applying for recognition which has been entered to the business register, VAT number; the company’s place of business (attention must be paid to the fact that recognition of a known consignor is site-specific and processing only includes the company’s place of business indicated in the application);
  • The name and contact details of the person who is responsible for implementing security provisions and supervising them at the place of business indicated by the company in the application.

A confirmation shall be submitted with the application certifying that the person responsible for implementing security provisions and supervising them at the place of business indicated in the application has passed a proper background check.

Additionally, the person responsible for implementing security provisions and supervising them at the place of business indicated in the application must possess the knowledge and skills specified in Article 11.2.2 and 11.2.5 of the Annex of the European Commission Regulation (EU) No 2015/1998. A company applying for a known consignor status must certify the compliance of the knowledge and skills of the person responsible for security during the on-site assessment of the company.

The application can be submitted:

  • Via the flight safety information system LOIS of the Civil Aviation Administration (using the service requires authentication with an ID-card);
  • In writing (mailing address Rävala pst 8, 10143 Tallinn) or by sending a digitally signed application at avsec@ecaa.ee;
  • Contacting the Department of Air Traffic Services and Aerodromes at the Civil Aviation Administration (office hours on weekdays 9 a.m. – 12 p.m. and 1 p.m. – 3 p.m.).

Payment of the state fee

A state fee of 235 euros shall be paid for processing an application to be recognised as a known consignor and extending the validity of a recognition.

The state fees shall be paid with the reference number 2900073106 to one of the following bank accounts of the Ministry of Finance:

  • SEB bank – a/a IBAN EE 89 1010 2200 3479 6011;
  • Swedbank – a/a IBAN EE93 2200 2210 2377 8606;
  • Danske Bank – a/a IBAN EE 40 3300 3334 1611 0002;
  • Nordea bank – a/a IBAN EE 701 7000 1700 1577 198.

Explanation: Registering a known consignor.

Processing the application

After a proper application (and any additional documents) have been submitted, the Civil Aviation Administration shall process the application and the enclosed documents and make a decision regarding the on-site assessment of the company’s place of business indicated in the application within no later than 30 days.

The Civil Aviation Administration shall register a company as a known consignor if the results of the on-spot assessment regarding the measures and resources implemented by the company at the place of business certify that there are no non-conformities with the requirements. The company shall submit a declaration of commitments to the Civil Aviation Administration (an Annex to the on-site assessment completion card, which is available in Appendix 6-C of the Annex to the Commission Regulation (EU) No 2015/1998, which is signed by the person responsible for security at the place of business specified by the company in the application or a legal representative of the company. Upon the issue of a known consignor status, the Civil Aviation Administration shall appoint a unique alphanumeric identifier in a standard format to the place of business and enter the data to the Union database on supply chain security. This information shall also be communicated to the company.

If the Civil Aviation Administration discovers during the on-site assessment that, in their estimation, the applicant is not capable of meeting the requirements of the Estonian civil aviation security program, the Civil Aviation Administration shall inform the applicant thereof and set a deadline for the elimination of the shortcomings.

A recognition of a known consignor is valid for up to five years. To extend the validity of a recognition of a known consignor, a new application must be submitted.

Amendments to the conditions of an activity licence

A known consignor shall inform the Civil Aviation Administration immediately within 10 working days if:

  • The overall responsibility for security is assigned to anyone other than the person named in the application;
  • There are any other changes to premises or procedures likely to significantly influence security;
  • Their company ceases trading, no longer deals with air cargo / air mail, or can no longer meet the requirements of the relevant EU legislation.

Revocation of the activity licence

If the Civil Aviation Administration considers that a known consignor is not capable of meeting the requirements of the Estonian civil aviation security program, they shall revoke the known consignor status.

Immediately after the withdrawal and not later than within 24 hours, the Civil Aviation Administration shall make an indication about the change in the known consignor status to the Union database on supply chain security.

Supervision

The Civil Aviation Administration executes national supervision.

Contact information

Substantive additional info

Department of Aviation Security at the Civil Aviation Administration, Lõõtsa 5, 11415 Tallinn, e-mail: avsec@ecaa.ee

General information regarding the registry

Flight safety information system, phone: 610 3500 or 610 3571, e-mail: ecaa@ecaa.ee

Compiled by: Civil Aviation Administration