The activity licence is required for performing the functions of a security firm provided in the Ports Act.
The activity licence is issued for an indefinite period by the Transport Administration.
Legal bases
The activities of a port security firm are regulated by:
- Ports Act;
- Regulation (EC) 725/2004 of the European Parliament and of the Council "On enhancing ship and port facility security";
- Directive 2005/65/EC of the European Parliament and of the Council "On enhancing port security".
Requirements for the applicant
In order to obtain an activity licence, you must comply with the following requirements:
- requirements set down in Annex III, Clause 4.5 of Regulation (EC) No. 725/2004 of the European Parliament and of the Council and in Annex IV of Directive 2005/65/EC of the European Parliament and of the Council;
- you have been issued an activity licence for the provision of security services on the basis of the Security Act;
- you have employees who comply with the qualification requirements;
- you have paid the state fee.
Cross-border operation
In case the firm is registred and operates in port security field in another country of the European Economic Area but wishes to operate in Estonia as well, it must apply for an exempt from permit obligations.
Security fims of a member state of the European Economic Area, who provide temporarily services in Estonia, do not need to submit an activity licence.
Information about operating in other member states of the European Economic Area can be found at the point of single contact of the relevant country.
Filling in and submitting the application
To obtain an activity licence, please submit an application containing the following data and documents:
- name, registration number and contact information of the applicant;
- documents certifying the knowledge, skills and capacity required in Annex III, Clause 4.5 of Regulation (EC) No 725/2004 of the European Parliament and of the Council and in Annex IV of Directive 2005/65/EC of the European Parliament and of the Council.
- copies of documents certifying the qualifications of employees of the security undertaking;
- copy of the activity licence for the provision of security services issues on the basis of the Security Act.
NB! Please pay a state fee before you submit your application.
You can submit the application:
- by entering the Register of Economic Activities (authentication is required);
- digitally signed to e-mail address: [email protected];
- by post to the Transport Administration on the address Valge 4, Tallinn 11413;
- via a notary.
Payment of the state fee
To apply for an activity licence, please transfer the state fee in the amount of 150 euros to the bank account of the Ministry of Finance with the reference number 2900082993:
- SEB Pank EE891010220034796011 (BIC/SWIFT: EEUHEE2X)
- Swedbank EE932200221023778606 (BIC/SWIFT: HABAEE2X)
- LHV Pank EE777700771003813400 (BIC/SWIFT: LHVBEE22)
- Luminor Bank EE701700017001577198 (BIC/SWIFT: RIKOEE22)
Processing the application
The submitted application is processed in 30 working days. You will be notified of the issue of the activity licence electronically via e-mail.
If the information on the application is incomplete, you will be contacted via e-mail or by phone after the submission of the application.
The activity licence is valid unlimited. The activity licence is recorded in the Register of Economic Activities.
Changing the terms and conditions of the activity licence
If you wish to modify the activity licence, you must submit a notice about the intent to change your economic activity at least 30 days before the planned change by entering the Register of Economic Activities (authentication is required).
The application of modifying the activity licence submitted by the undertaking will be resolved by the Transport Administration in accordance with the procedure of issuing activity licences.
Suspension of an activity licence and termination of economic activity
If you wish to discontinue activities in the chosen field of permit obligation, you must submit a notice of discontinuing economic activities by entering the Register of Economic Activities via the State Portal.
If you wish to suspend economic activities until a certain date, please specify the date of discontinuation and resumption of economic activities on the notice of discontinuing economic activities by entering the Register of Economic Activities (authentication is required).
Revocation of the activity licence
An activity license is declared invalid on the following basis:
- intentional submission of false information by the undertaking when applying for an activity license affecting the issue of the permit in a situation where the permit would not have been issues if this information had not been submitted;
- ceasing economic activities by the undertaking;
- a relevant prohibition of economic activity of the undertaking in the relevant field resulting from a court judgement, or a relevant prohibition of economic activity resulting from legislation, except in case of a prohibition of economic activity applied on the basis of this act.
An activity licence may be declared invalid on the following basis:
- failure to begin economic activity within two years from the issue of the activity licence or failure to carry out the activity within a period of two years, in case of services of general interest, failure to begin economic activity within 12 months from the issue of the activity licence or failure to carry out the activity within a period of 12 months, or failure to begin economic activity within the period specified in the additional requirements of the activity licence.
- significant violation of a requirement of economic activity of the inspection object of the activity licence or an additional requirement of the activity licence.
- significant damage or threat to public order caused by the licenced activity which did not exist or was not known upon the issue of the activity licence and which outweighs the interest of the undertaking to continue activities, and which cannot be eliminated by way of amending the activity licence;
- in case of the occurrence of a resolutive condition stipulated as an additional requirement for the activity licence and prerequisite for the validity of the activity licence in the relevant area of activity.
Supervision
National supervision is carried out by the Transport Administration.
Contact details
Additional information
Transport Administration, tel: +372 620 1200, e-mail: [email protected]
Registry information and technical questions
Register of Economic Activities, tel: +372 668 7080, e-mail: [email protected]